How work moves through Mindwtr

How work moves through Mindwtr A workflow diagram generated by Archify. 01 / Capture, clarify, review 02 / Organize 03 / Engage Collect Decide Act Quick capture · hotkey, share sheet, email · Capture, clarify, review › Collect Quick capture hotkey, share sheet, email Inbox · nothing sorted yet · Capture, clarify, review › Collect · one place Inbox nothing sorted yet one place Process Inbox · is it actionable? · Capture, clarify, review › Decide · wizard Process Inbox is it actionable? wizard Project · more than one step · Capture, clarify, review › Decide Project more than one step Weekly Review · walk every list · Capture, clarify, review › Act · weekly Weekly Review walk every list weekly Someday/Maybe · not committed yet · Organize › Decide Someday/Maybe not committed yet Reference · information only · Organize › Decide Reference information only Waiting For · someone else owes it · Organize › Act Waiting For someone else owes it Next actions · ready to do · Organize › Act Next actions ready to do Focus · today's starred tasks · Engage › Act · Focus limit Focus today's starred tasks Focus limit one item at a time star it for today a single step many steps just information not now delegate it check it has a next action capture it promote what is ready Legend A list in the app Holds several items A decision step

One way in

  • • Every capture lands in the Inbox
  • • Process Inbox is the only way out of it
  • • A next action is one visible physical step
  • • Email too: watch an IMAP folder, share it, or POST it

The lists

  • • Waiting For is work another person owes you
  • • Someday is not committed; Reference is information
  • • A project is one outcome with several steps

Every week

  • • The review walks all of these lists in turn
  • • It flags a project with no next action
  • • The Focus limit caps today's starred tasks