Recurring Tasks
Use recurring tasks for work that should come back after you complete it: reviews, chores, routines, renewals, and maintenance tasks.
Recurrence lives in the task editor. If you are using quick capture, create the task first, then open it for editing.
Set Up a Recurring Task
- Open the task.
- Edit the task.
- Find the Recurrence field in the scheduling section.
- Choose Daily, Weekly, Monthly, or Yearly.
- Adjust the repeat details.
- Save the task.
The recurrence controls appear on desktop and mobile in the task edit screen.
Repeat Options
| Option | Use it for |
|---|---|
| Daily | Habits and daily routines. |
| Weekly | Weekly reviews, meetings, errands, or maintenance. |
| Monthly | Bills, monthly reviews, subscriptions, or monthly checklists. |
| Yearly | Annual renewals, taxes, registrations, and anniversaries. |
Each repeat type can use Repeat every to skip intervals. For example, every 2 weeks or every 3 months.
Weekly tasks can choose specific weekdays. Monthly tasks can repeat on the same day each month, or use Custom for patterns such as a specific weekday.
Fixed Schedule or After Completion
By default, Mindwtr keeps a fixed schedule. Use this for deadlines or commitments that should stay tied to the calendar.
Examples:
- Pay rent every month.
- Review finances on the first Saturday.
- Renew insurance every year.
Turn on Repeat after completion when the next task should be based on when you finish the current one.
Examples:
- Water plants 3 days after you last did it.
- Clean filters 2 weeks after completion.
- Follow up 1 month after the previous follow-up.
When an after-completion repeat also picks weekdays or a day of the month, the next task lands on the first matching day in the last week (or month) of the interval. Completing "every 2 weeks on Sunday" on a Tuesday brings it back the Sunday after next, not the coming Sunday.
If you finished a task earlier but only mark it Done later, complete it with the actual time instead (right-click the complete button on desktop, or long-press Done in the mobile status menu), and the next occurrence is scheduled from when you finished.
Ending a Recurrence
Use Ends to control when the series stops:
| Setting | Meaning |
|---|---|
| Never | Keep creating the next task after each completion. |
| On date | Stop when the next occurrence would go past the selected date. |
| After | Stop after the selected number of occurrences. |
Calendar Preview
Mindwtr keeps one active task for a recurring series. It creates the next real task when you complete the current one.
Turn on Show future occurrences in Calendar when you want a planning preview of the series. The calendar paints every occurrence in the visible month, week, or schedule range — a daily task fills every visible day. These previews help you plan ahead, but they are not extra active tasks.
What Happens When You Complete It
When you complete a recurring task, Mindwtr creates the next task with the same title, project, area, contexts, tags, notes, reminders, and other task details. Checklist items are reset for the next occurrence.
If the task has a due date, start date, or review date, Mindwtr advances those fields according to the recurrence rule. Date-only values stay date-only.
If you complete a task late, the next task keeps the original schedule: it lands on the first occurrence after the moment you completed it, and any occurrences you missed in between are skipped instead of piling up as overdue copies. A weekly Monday task completed on Wednesday comes back the following Monday. Start, due, and review dates move forward together, keeping the gaps you set between them.
The next task stays out of Focus and Next actions until its date arrives. A future start date defers it as usual, and a recurring task without a start date is deferred until its next date (the earlier of its due and review dates). This keeps the freshly created next occurrence from reappearing in the list right after you complete the current one. Deferred occurrences remain visible in Projects and Search.