Reusable Lists (Templates)

Mindwtr supports reusable checklists for tasks you repeat without strict schedules (packing, groceries, travel prep).

Three Patterns

Duplicate (Templates)

Use when each run is a fresh copy.

Example: Packing List

1. Keep a master task in Someday/Maybe
2. Duplicate it when you plan a trip
3. Edit the copy without affecting the master

What duplication resets:

• checklist items start unchecked
• completion is cleared, and a copy of a done or archived task lands in the Inbox to be clarified again
• the copy is dropped from Today's Focus
• file attachments are left behind; links are copied
• the copy becomes a fresh task with new checklist and attachment IDs

What it keeps: title, description, project, section, area, contexts, tags, start, due, and review dates. A recurring task keeps its rule but starts its own independent series, so completing one copy no longer advances the other.

Reset Checklist

Use when you want the same list again.

Example: Groceries

1. Check items while shopping
2. Tap Reset Checklist
3. Reuse next time

What reset does:

• unchecks every checklist item
• updates the task in place instead of creating a second copy
• reopens the task if it had already been marked done

Duplicate a Project (Multi-Task Templates)

Use when the template is a whole project rather than a single checklist.

Example: Client Onboarding

1. Keep a master project with its sections and tasks
2. Duplicate the project when a new client starts
3. Work the copy; the master stays untouched

What project duplication resets:

• the copy is named <Project> (Copy) and lands at the end of the same area, not focused
• every copied task goes back to Next (reference tasks stay reference), with start, due, review, and completion dates cleared
• checklist items in the copied tasks start unchecked, and nothing lands in Today's Focus
• attachments are copied on both the project and its tasks, and upload again on the next sync

What it keeps: the project's notes, area, tags, colour, and status, plus its whole section structure, with each task landing back in the section it came from. The project's own deadline and review date carry over as they are — unlike the tasks' dates, they are not cleared, so check them on the copy. Deleted tasks and sections are not copied.

Where to Find

• Mobile: Task editor → Duplicate task or Reset checklist
• Desktop: Task actions menu. Completed rows in Done and Archived also have a copy button that appears when you hover them.
• Projects: desktop — right-click a project in the sidebar, or use Duplicate in the project header's ... menu. Mobile — swipe a project row to the right, or use Duplicate in the project detail sheet.

Which One To Choose

• Use Duplicate task for trip prep, onboarding checklists, or anything where each run should have its own notes and timing.
• Use Reset checklist for shopping, recurring maintenance, or other lists where the same task stays useful over time.
• If the list also has dates, recurrence, or project-specific notes, duplication is usually the safer pattern.

Tips

• Keep the master version in Someday/Maybe or a low-noise project so it does not clutter daily lists.
• Give template-style tasks obvious names like Packing List (Template) if you duplicate them often.
• If a checklist starts needing due dates or recurring rules on each item, split it into separate tasks instead of overloading one reusable list.